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Wedding Day Details - Full Online Form

If you want to make it easy (and hopefully quick!), you can complete this entire form and get me every bit of information I will need for your wedding day.  Whether you are sending your forms separately, or not, I do ask that you read through this section and complete the "required bits" (marked with *) so I know how you plan on getting me your timeline, vendor details, and shot list.   NOTE: There is no saving halfway, so sit down when you can complete it in one sitting and you already have all of the information gathered.

Thanks so much!

xo

Bri*

 

Client Details
Bride *
Bride
Groom *
Groom
Wedding Date *
Wedding Date
Married Mailing Address *
Married Mailing Address
**If you have one! :)
http://
Ceremony Location *
Ceremony Location
Need the name of the venue (if there is one), street address (with street number), state and zip code! :)
Are the ceremony and reception at the same location? *
Reception Location
Reception Location
If different than the ceremony location.
Photographer Arrival *
Photographer Arrival
You can just fill out the hour, or hour and minute where necessary for the entire form.
Photographer Departure *
Photographer Departure
If there are any other locations we are required to be at, please list full name of the location and exact addresses below.
Shot List
Before the Ceremony - Bride Portraits *
Check all that apply. Any that you don't see here, add below. Be sure that anyone taking photos before the ceremony knows when to be and where. Also consider guest arrivals, and when you may not want to be outside taking any additional photos.
Before the Ceremony - Groom Portraits *
Check all that apply. Any that you don't see here, add below. Be sure that anyone taking photos before the ceremony knows when to be and where. Also consider where the groom will be getting ready, and where we could take portraits with him out of sight of the bride.
Use this space to add additional photos you would like before the ceremony. Remember to keep this *list* as short as possible to ensure we are capturing authentic moments. The best way to guarantee photos with all of the important people in your lives is to make sure they know to be around you on your wedding day. Make sure those people know where to be and when they can see you so that those photos happen naturally.
Are you doing a first look? *
If you aren't familiar with a "First Look" then you can definitely check with me for more info, but in a nutshell, it is a time planned before the ceremony where the bride and groom meet somewhere for 10-15 minutes to just spend a few intimate moments with each other before it all begins. This is intended to be an incredibly centering and peaceful time, and it also allows for us to get a few more photos done before the ceremony so that your guests don't have to wait as long during cocktail hour. That stated, this is a highly personal decision, and it is totally up to you! The only time I really encourage this, is when time constraints are such with daylight and the timeline that is the only opportunity to get important images of the bride and groom, and sometimes wedding party, as well.
Formal Family Portraits - At the Altar After the Ceremony *
I always recommend you take these photos at the altar, specifically large family groups, because this will absolutely eat away time if you try to move too far from where everyone is already gathered. However, taking nuclear family photos somewhere else is totally and excellent option, and if you are in to that idea, let me know below. Also, please estimate about 3-4 minutes PER PHOTO in your timeline, and be sure to remind your corrallers and family members in the photos to hang around so we don't have to chase people down. And finally--definitely have your officiant make a note about photos immediately following the ceremony, asking those in photos to stay and those not in photos to please proceed to the cocktail hour, before he dismisses everyone. The complete list below would take a MINIMUM of 30 minutes.
Use this space to add additional photos of family groups you would like after the ceremony. Remember to keep this *list* as short as possible in order to have time for photos with your wedding party and the bride and groom alone, as well as get you to the reception in a timely manner. If you would like some family/table shots at the reception, indicate that below, as well. Just be sure to consider that you and your guests (as well as yours truly) will be eating at some point, so keep this in mind when building this list.
Wedding Party Photos - Typically after Formal Family Photos *
Your wedding party will likely be hanging around somewhere close while we complete formal family photos, but next, we will spend 15-20 minutes documents your entire wedding party. Often, you can let the ring bearers and flower girls go after their photos at the altar, as they tend to be pretty antsy to get to the party and run around, but if you want then in any of the full wedding party photos, be sure to communicate this to their parents, and indicate that in the space below.
Please use this space to record any additional unique images, ideas, or priorities for your wedding day. Ultimately, these are your wedding memories forever, so I want to make sure I know what is important to you! <3
Corraler #1 *
Corraler #1
This should *not* be an immediate family member that is going to be in all of the photos.
Corraler #2
Corraler #2
This should *not* be an immediate family member that is going to be in all of the photos.
Vendor Details
Please include a company name, contact, website and email address for all vendors, where applicable. Additional spaces for vendors not listed are at the end.
Vendor Form Submisssion *
I love to credit all of the amazing people that took place in helping to create your day, especially when I can tag them in posts and send them photos of their contributions down the line, so thank you so much for taking the time to get me their details. Please indicate how you will submit your Vendor Details:
Please include the name of the venue and a contact email address. If there is a facility coordinator, please also indicate below.
Please include the name of the venue and a contact email address. If there is a facility coordinator, please also indicate below.
Please include the company name, as well as the name of the coordinator you are working with and a contact email address.
Please include the name of the shop and a contact email address, if you have it.
Please include the name of the company and a contact email address + website, if you have it.
Please include the name of the company and a contact email address + website, if you have it.
List out where you got your special pieces for the wedding day.
Please include the name of the shop and a contact email address, if you have it.
Please include the name of the shop and a contact email address, if you have it.
Please include the name of the shop and a contact email address, if you have it.
Please include the name of the company and a website + contact email address.
Please include the name of the company and a website + contact email address.
Please include the name of the company and a website + contact email address.
Please include the name of the company and a website + contact email address.
Please include the name of the company and a website + contact email address.
Please include the name of the company and a website + contact email address.
Please include the name of the company and a website + contact email address.
Please include the name of the company and a website + contact email address.
Please include the name of the company and a website + contact email address.
Please include the name of the company or person, their contribution to your wedding, and a website + contact email address.
Please include the name of the company or person, their contribution to your wedding, and a website + contact email address.
Please include the name of the company or person, their contribution to your wedding, and a website + contact email address.
Wedding Timeline
Admittedly, this is definitely not the most intuitive way to build a timeline, but if you are wanting to submit everything on one form, I have included the main pieces of day below for you to fill-in times.
Timeline Submission *
Please let me know how you will be submitting your timeline. As described above, you DO NOT have to fill out this portion of the form, but I do need each of these pieces included in your timeline.
In a few sentences, explain the flow of your day and how you see it progressing. Are there multiple locations to move between, times that photographers may need to split-up, etc.? The more details you give me, and the more you have thought through your day, the more naturally I will be able to capture it and the less thinking you have to do on wedding day! Timelines always change a bit day-of, and that is 100% OKAY. Bit this is why it is so important not to cram your timeline and give your day space to breathe.
Bride Getting Ready (5-10 min)
Bride Getting Ready (5-10 min)
Standard Getting Ready, Final Touches HMU
Small Details - (5-10 min)
Small Details - (5-10 min)
Invitation Suite, Bride’s Dress + Shoes, BM Dresses, Jewelry, Ring Shots (if possible), gifts, party favors, paper products, florals (bouquets, corsages, boutonnieres, etc.) **Mom (or Significant Female Figure) gets dressed, Bridesmaids tidy-up the room so we can photograph Bride putting on dress, Bridesmaids get ready after we take a photo of their dresses (if possible and desired).
Bride Gets Dressed (15-20 min)
Bride Gets Dressed (15-20 min)
Bridesmaids are already dressed and space clean of clutter, mirror or full-length mirror (?)
Dad, or Significant Male Figure, Sees Bride (5 min)
Dad, or Significant Male Figure, Sees Bride (5 min)
This is also a great time to snag a few shots of the bride and her immediate family if they are somewhere close.
Bridesmaids Photos (20 min)
Bridesmaids Photos (20 min)
Photos of all of the bridesmaids together, as well as individual shots. These will likely be outside whenever possible, so the 20 minute estimate has included for "travel" time between sports. Make sure that if the groomsmen have arrived, they know to keep the groom tucked away and not wandering around during this time.
Bridal Portraits (5 min)
Bridal Portraits (5 min)
This shouldn't take long, and it is normally in the same location as where we take the bridesmaid photos, but I definitely like to snag a few shots of the bride solo on her wedding day. After these photos, if the bride and groom are not doing a first look, you should be able to Netflix and Chill in the bridal suite until the ceremony. I will likely be popping in and out up until ceremony time.
Groomsmen Arrival + Getting Ready (15 min)
Groomsmen Arrival + Getting Ready (15 min)
Capture the groom + groomsmen arriving, final getting ready, putting on ties, etc., mom/female figure pinning on boutonnieres. This is a good time to let the groom's family know to visit (about 15 min after his scheduled arrival) to snag a few shots of him with his family.
Groomsmen Photos (15 min)
Groomsmen Photos (15 min)
Photos of all of the groomsmen together, as well as individual shots. These will likely be outside whenever possible, so the 15-minute estimate has included for "travel" time between spots. At this point, the bride should be tucked away, and taking photos shouldn't be a problem. Unless the bride and groom are doing a first look, the groom is free to wander or hang-out until ceremony time.
First Look (10 min)
First Look (10 min)
If you are doing this, we can decide upon a location on wedding day to ensure we get the best light for the photos.
Ceremony Details (10 min)
Ceremony Details (10 min)
This should be close enough the ceremony that everything is set-up, but scheduled before any guests are to be seated so that we can get clean shots of the space and details without distractions in the image.
Ceremony Start Time
Ceremony Start Time
Ceremony End Time
Ceremony End Time
Formal Family Portraits (30 min, varies)
Formal Family Portraits (30 min, varies)
These should be scheduled to begin 5 min after the ceremony ends. It takes a few to get the bride and groom back in position, as well as gather everyone that will be taking photos. ;)
Cocktail Hour Begins
Cocktail Hour Begins
If I have a 2nd photographer with me, they will begin helping me with formal family photos during cocktail hour, but typically, once the family is released, they will be able to go and capture cocktail hour, unless they are needed for lighting assistance during wedding party portraits.
Full Wedding Party Photos (20 min)
Full Wedding Party Photos (20 min)
If you don't have a first look and have these scheduled before the ceremony, everyone will likely be pretty giddy and excited if you just got married, but they will also be equally ready to get to the cocktail hour/reception. So, we try to make this time move quickly, but you will definitely want a few images with the whole crew.
Bride and Groom Portraits (20-30 min)
Bride and Groom Portraits (20-30 min)
This may fall before your ceremony if you are having a first look, but regardless, I think it is SO important to have some relaxed, uninterrupted, unrushed time for just you and your person to be able to look in to each other's eyes, hang-out, and reflect on all of the beautiful things your wedding day is about. I just am lucky enough to be taking a few photos during that time. *NOTE: If your portrait time does not fall during sunset, I am definitely going to want to steal you away for about 3-5 minutes just to grab at least one solid image with that light.
At this point in the day, I pretty much hand the metaphorical scheduling baton over to your DJ/Emcee and they keep the schedule moving, but I still like to know if there is anything different or special planned (or taken out from a traditional reception) throughout the night, so give me a few sentences about the type of party you expect the evening to be, as well as what may be important to you throughout the evening, etc.
Grand Entrance
Grand Entrance
Let me know on the timeline notes if you are announcing your full bridal party.
Special Dances
Special Dances
First Dance Father/Daughter Mother/Son
Welcome Prayer or Greeting
Welcome Prayer or Greeting
We hang around to get shots of the food + bride and groom eating.
Dinner Service Begins
Dinner Service Begins
**The best time for photographers to eat is when the bride and groom are served. It sounds weird for us to get food before your PARENTS, or your guests, but it is the best way to guarantee we aren't going to miss anything. You can have your cooridnator or caterer make a few "vendor plates" that are pre-made if you are having a buffet-style service so that we aren't seen going through the line before guests! Also, definitely seat us somewhere stowed away because we slam our food, and don’t want to "eat" in front of your guests who are enjoying themselves. ;)
Official Sunset *
Official Sunset
Google your wedding date and location to check when the sun is scheduled to set on your wedding day. Basically, pretty much whatever else is going on at this time (dinner service, reception, etc.), we will plan to try and take 3-5 minute to get just a few more photos of bride and groom.
Toasts
Toasts
Cake-Cutting
Cake-Cutting
Open Dance Floor
Open Dance Floor
Bouquet and Garter Toss
Bouquet and Garter Toss
Bride and Groom Exit
Bride and Groom Exit
If your package doesn't allow for your photographers to be there all the way until your exit, and this shot is important to you (I think it really tells the full story of your wedding to have a shot something like this!), there are a number of options to explore. You could make the exit from the ceremony or ceremomy location more of an event by providing streamers and ribbons or rice/confetti to your guests to toss when you walk down the aisle husband and wife, or when you exit the church in to your vehicle. Or, you can plan an early fake exit where your guests gather outside your reception, but you don't actually leave. Anyhow.. options! Haha. ;)
Final Thoughts
Thank you so much for taking the time to get me all of this information. I know how long it take to get together, and there are a million and one things you likely need to be doing, so... thank you!
That is about everything I will need from you! But if there is something you think I missed, or family dynamics, etc. I should know about, this is where you can let me know. Thanks again, and I CANNOT EVEN WAIT! xoxo, Bri*